Speak AI vs. Booking Tools
Overview
Speak AI's Meeting Assistant is designed to automate the recording of your meetings. However, it's important to understand that it does not replace the functionality of a dedicated booking tool like Calendly.
Think of it this way: Speak AI joins meetings that are already scheduled. You still need a separate system to allow people to book those meeting slots with you in the first place.
How It Works
Speak AI scans your integrated calendar (like Google Calendar or Outlook) for scheduled meetings. When it finds a meeting with a recognized link (e.g., a Zoom link), it automatically joins that meeting to record it.
Getting Started
To access this feature, go to Integrations → Calendar from side navigation.
Connect to your calendar which has meeting events
Clarification
Here's how booking and recording work together:
Booking: A client uses a tool like Calendly to book a time slot. This booked event then appears on your personal calendar (e.g., Google Calendar or Outlook).
Recording: Speak AI monitors your calendar. When it detects a meeting with a joinable link, it automatically joins to record the session.
Result: These two functions are complementary. Your booking tool handles scheduling, and Speak AI handles recording. They are not interchangeable.
Pro Tips
To ensure Speak AI can find and join your meetings, make sure that the meeting link (e.g., Zoom link) is included in either the "Location" or "Description" field of your calendar event.
Troubleshooting
If the bot did not join a meeting, check the following:
"Bot didn't join": Verify if the meeting title matches any entries in your "Keywords to Ignore" list within the Meeting Assistant settings.
Related Prompts/Features
Calendar Integration
Meeting Assistant
Next Steps
Ready to ensure your meetings are automatically recorded?
Login to your account and navigate to the Meeting Assistant settings.
Integrate your calendar to allow Speak AI to detect your scheduled meetings.
Configure your event details to include meeting links in the appropriate fields.
Need help? Contact our support team or check out our other guides.