How to connect Speak AI with Zapier
Overview
Zapier connects Speak AI with 5,000+ apps. When something happens in Speak (like a transcription completing), Zapier can automatically send the results to Google Sheets, Slack, Airtable, your CRM, or any other connected tool.
Available triggers
Speak AI offers two Zapier triggers. Choosing the right one is important:
New media processed (basic)
Fires when a new media file finishes transcription. Returns the transcript text, media ID, and basic metadata. Use this when you just need the raw transcript.
New AI Chat response (recommended)
Fires when an AI Chat prompt completes on a file. Returns the prompt response, structured data, and all extracted fields. Use this for most workflows because it includes both the transcript and the AI analysis results.
If you need structured data (like contact names, action items, or custom fields), always use the AI Chat response trigger paired with an automation in Speak AI.
Setting up a Zap
Go to Zapier and click Create Zap
Search for Speak AI as your trigger app
Choose your trigger (New Media Processed or New AI Chat Response)
Connect your Speak AI account using your API key
Choose your action app (Google Sheets, Slack, Airtable, etc.)
Map the fields from Speak AI to your destination
Test and turn on your Zap
Common workflows
Meeting notes to Slack: AI Chat trigger -> Send to Slack channel
Transcripts to Google Sheets: Media processed trigger -> Create row in Sheets
Customer feedback to CRM: AI Chat trigger (with fields) -> Create/update CRM record
Zoom recordings to Speak: Zoom trigger -> Upload to Speak AI
Tips
Pair with automations: Set up an automation in Speak AI first (to run an AI Chat prompt on each new file), then use the AI Chat response trigger in Zapier to get the structured output.
Test with a real file: Zapier needs a sample to map fields. Upload a test file to Speak AI before setting up the Zap.
Check your API key: If a Zap stops working, verify your API key has not been regenerated.
For more integrations, see our integrations overview.