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Save custom column views for a folder

How to create a named column view for a folder, switch between views, edit or delete views, and set a default.

Written by Speak Ai

What are saved column views?

A saved column view lets you define a named set of columns for a folder's file list and switch between views with one click. Instead of toggling columns on and off every time you open a folder, you create a view once, for example, "Sentiment + Tags" or "Full details", and apply it whenever you need it.

Views are stored per folder, so each folder can have its own collection.

Opening the column panel

  1. Open any folder in the table layout.

  2. In the folder toolbar, click Manage columns.

A side panel opens showing two sections: Views at the top, and the column list below it.

Creating a new view

  1. In the Manage columns panel, click New View in the Views section, or click Save as View at the bottom of the panel to save your current column selection.

  2. Give the view a name.

  3. Check Set as default view if you want this view to load automatically every time you open this folder.

  4. Add or remove columns using the available column list, and drag them to reorder.

  5. Click Create view to save.

Switching between views

The Views section at the top of the Manage columns panel lists all saved views for the folder alongside a Default option (which restores the standard column set). Click any view name to apply it immediately. A checkmark shows the active view.

You can also switch views from the view selector dropdown in the folder toolbar without opening the full panel.

Editing or deleting a view

Hover over a view name in the panel and click the columns icon that appears. The view editor opens where you can rename it, change which columns are included, reorder them, or toggle the default setting. To remove the view entirely, click Delete view at the bottom of the editor.

Why use views?

  • Quickly switch between a compact view for everyday browsing and a detailed view for analysis.

  • Include custom fields in a view so your team always sees the data that matters for a specific project.

  • Set a default view so the folder always opens exactly how your workflow requires.


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